VSTE TRT Presentations

Do you receive more e-mail than you can effectively process in a day? We’ll share tips and strategies for taming your inbox so you can become productive again.

Presenters: Andree Carten, Ruth Okoye, and Karen Streeter, Portsmouth Public Schools

Presentation Strand: Staff Development

Audience Level: All Levels

Grade Level: All Audiences

Monday: 1:30 – 2:30 p.m. in Crystal AB

Resources:

• Folders
  • Creating Folders 
  • Displaying email folders in non-alpha order:
    •  http://email-overloaded.com/2006/02/27/outlook-tip-display-your-folders-in-non-alphabetical-order/
  • Creating search Folders:
    • http://www.howtogeek.com/howto/microsoft-office/save-time-with-search-folders-in-outlook/
• Working with messages
  • Flagging for follow up
  • using color to organize email
  • Turn a message into a meeting request
    • http://office.microsoft.com/en-us/outlook/HP030641641033.aspx?pid=CH062556281033
• Working with tasks
  • Turn a message into a task
    • http://office.microsoft.com/en-us/outlook/HP030641671033.aspx?pid=CH062556521033
  • Towson University Tutorial on Tasks
    • http://www.towson.edu/adminfinance/ots/training/documentation/Outlook%202003/Outlook_2003_Tasks.pdf
• Categorizing email
  • Create a new category
    • http://office.microsoft.com/en-us/outlook/HP052432891033.aspx?pid=CH010045671033
  • Assign a category to an item:
    • http://office.microsoft.com/en-us/outlook/HP052430571033.aspx?pid=CH010045671033
• Creating rules for email
  • Univeristy of Wisconsin – EauClair tutorial
    • http://www.uwec.edu/help/Outlook03/rules.htm

References:

• Books:

• Websites/articles:
  • http://www.43folders.com/izero
    • Section of Merlin Mann’s blog dedicated to email overload
  • http://www.msnbc.msn.com/id/21015573
    • Men’s Health article by Tom McGrath  – Crazy at work?  It might just be office ADD
  • http://lifehacker.com/
    • Gina Tripani – Tips, Tricks, and downloads for getting things done
  • http://ezinearticles.com/?Overwhelmed-by-Email?-6-Tips-for-Organizing-Your-Inbox&id=679942
    • Lauren Halagarda – 6 trips for organizing your inbox
  • http://webworkerdaily.com/2007/02/15/10-tips-for-organizing-your-e-mail/
    • Mike Gunderloy – 10 tips for organizing your email (provides links to email add-in products for seach, layering, organizing and filing)
  • http://email-overloaded.com/
    • Itzy Sabo’s blog
  • http://www.microsoft.com/atwork/manageinfo/email.mspx
    • 4 Ways to take control of your email box – Sally McGhee